eSignPh
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Legal Documentation • Effective Date: January 1, 2026

Terms of Service

These Terms of Service govern your access to and use of eSignPh, our electronic signature tools, document workflow services, and verification utilities. Please review them carefully before submitting or signing documents.

1. Acceptance of Terms

By accessing eSignPh, initiating a signing request, or applying your electronic signature to any document through this service, you agree to be bound by these Terms of Service and our Privacy Policy. If you are entering into these terms on behalf of a corporation, partnership, or legal entity, you represent and warrant that you possess the requisite authority to bind that entity.

2. Legal Enforceability of Electronic Signatures

eSignPh complies with the requirements of the Philippine Electronic Commerce Act of 2000 (Republic Act No. 8792), the Rules on Electronic Evidence (A.M. No. 01-7-01-SC), and international electronic signature frameworks, including the United States Electronic Signatures in Global and National Commerce Act (ESIGN) and Uniform Electronic Transactions Act (UETA).

Under Section 8 of Republic Act No. 8792, an electronic signature satisfies legal requirements for a signature if a method is used to identify the party and to indicate the party’s approval of the information contained within the electronic document. eSignPh accomplishes this through cryptographic hashing, detailed audit trail generation, and one-time authenticated token delivery.

3. Affirmative Consent to Transact Electronically

When you complete an electronic signature on eSignPh, you affirmatively consent to transact business electronically. You acknowledge that:

  • Your typed, drawn, or uploaded signature holds the identical legal effect, validity, and enforceability as an ink-on-paper manual signature.
  • You may withdraw consent prior to execution by clicking the "Decline to Sign" option and specifying your reason.
  • Upon completion, all signatories receive access to an immutable copy of the executed document accompanied by a Certificate of Completion.

4. User Accounts, Authentication & Responsibilities

Document senders authenticate through one-time password (OTP) verification sent to their registered email address. Document recipients receive unique, unguessable signing tokens generated through secure pseudo-random generators.

As a user, you agree to:

  • Provide true, accurate, and current email addresses for yourself and all designated participants.
  • Safeguard your authentication credentials and notify eSignPh immediately of any unauthorized access to your account.
  • Refrain from impersonating any individual or misrepresenting your affiliation with any entity.

5. Acceptable Use Policy

You agree not to use the service to prepare, transmit, or sign documents that:

  • Violate applicable local, national, or international laws or regulations.
  • Contain fraudulent, defamatory, or unlawful materials.
  • Distribute computer viruses, ransomware, trojans, or malicious scripts.
  • Interfere with or compromise the security, availability, or integrity of the platform infrastructure.

eSignPh reserves the right to void envelopes, terminate access, and cooperate with law enforcement authorities in the event of detected platform abuse.

6. Cryptographic Sealing & Certificate of Completion

Upon the completion of all required signature steps, eSignPh compiles the final PDF, calculates a SHA-256 cryptographic digest, applies a digital signature seal via our Digital Signature Service, and appends an official Certificate of Completion containing:

  • The original and completed SHA-256 cryptographic checksums.
  • Signatory names, verified email addresses, and signature mode records.
  • Chronological event timestamps recorded in Coordinated Universal Time (UTC).
  • Signer IP addresses and browser user-agent records.
  • A verification QR code linking to our independent verification registry.

7. Document Storage & Retention

eSignPh stores encrypted document files and audit trail records using high-availability cloud object storage. While eSignPh maintains robust storage redundancies, users are advised to download and retain local archives of their executed contracts and Certificates of Completion for long-term record-keeping.

8. Disclaimer of Warranties & Limitation of Liability

eSignPh provides its platform on an "as is" and "as available" basis without warranties of any kind, whether express, statutory, or implied. eSignPh does not provide legal advice and does not determine whether a specific document type (such as wills, testamentary trusts, or certain real estate deeds requiring manual notarial acknowledgment under local statutes) is eligible for electronic signature execution in your specific jurisdiction.

To the maximum extent permitted by applicable law, eSignPh and its operators shall not be liable for any indirect, incidental, punitive, or consequential damages resulting from your use of or inability to use the platform.

9. Governing Law & Jurisdiction

These Terms of Service are governed by and construed in accordance with the laws of the Republic of the Philippines. Any disputes arising out of or relating to these terms shall be submitted to the exclusive jurisdiction of the competent courts of the Philippines.

10. Contact & Questions

If you have questions regarding these Terms of Service or electronic signature compliance, please reach out through our Contact & Support portal or email us at legal@esignph.com.